How do I create absence hour types?

If you want to register absence hours for an employee, you can use the existing absence hour types or create your own. These absence hour types are used to plan your employees' absence in minutes/hours in the calendar.

You can use the absence hour types to pay compensation for the absence, or use them as a tool to keep track of absence hours within a payroll period.

INFO:

Absence hour types can be edited after you have created them.

If the absence hour type has not been used to register absence hours in the calendar, you can also delete it again.

We recommend that you create and customize your absence hour types so that they fit your needs in terms of registering absence hours and exporting data for your payroll system.

In this article, you will learn how to create absence hour types:

How do I create an absence hour type?

This is how you create an absence hour type

In the menu, go to Settings > Absence types

In the section Absence hour types, click on Create absence hour type

Fill in the Name of the absence hour type

Tick off the box Include in wage calculation if you want to include and export the registered absence hours of this type in your wage export.

NOTE:

In order to follow step 4–8, the add-on module Wage Calculation must be activated in your account. You can read more about activating add-on modules in the following article: Add-on modules

If the add-on module Wage Calculation is not active in your account, proceed to step 9.

Fill in the following information:

NOTE:

The following fields are not mandatory to fill out. If you enter something in the fields, it will overwrite the corresponding information entered for your absence hour rate in your wage profile when exporting your absence from the menu item Wages. If you want to define your absence hour rates through your wage profiles, you can skip this step.

You can learn more about adding absence hour rates to your wage profiles here: Adding rates for absence hours to the wage profiles

Name: The name you want to use for the absence hour type in your wage export
Wage type: Enter the corresponding wage type from your payroll system. This ensures alignment between CleanManager and your existing payroll setup. (Note: The example provided is for illustrative purposes only)
Rate: Type in the correct rate, i.e. the hourly compensation for this absence hour

Tick off the box Calculate periodic supplements for this absence hour type in the wage calculation if you want registered absence hours of this type to trigger periodic supplements. For more information, you can read this article: Periodic supplements

Tick off the box Include absence hours with this type in the calculation of overtime if you want registered absence hours of this type to be included in the calculation of overtime. For more information, you can read this article: Overtime profiles

Tick off the personal supplements that should be triggered by registered absence hours of this type. For more information, you can read this article: Personal supplements

Finally, click on Create to save the absence hour type

Creating absence hour types

How do I create absence hour types?

How do I create an absence hour type?

This is how you create an absence hour type